WARTBURG COLLEGE POSITION DESCRIPTION

Title of Position: Office Coordinator – Fine Arts (Part time)

Function of Position:

Responsible to the Chair(s) of Music departments for providing clerical and logistical support to the full-time and adjunct faculty in the Department of Music. Supports the work of the full-time office coordinator. This is a twenty-hour per week position.

Principal Duties and Responsibilities (approximately 75% of workload):

1) Serve as receptionist for Music office; assist faculty, adjuncts, staff, students, and visitors.

2) Hire, supervise, and evaluate student employees in the Music Department.

3) Coordinate with Department Chairs the budgeting process and assist with individual accounts.

4) Assist faculty with academic course-related tasks, research, and related material (including confidential information).

5) Coordinate with Information Technology Services regarding the use and repair of office equipment and maintain adequate supplies.

6) Manage classroom access (reserve rooms, scheduling, keys, and special arrangements).

7) Assist faculty with college credit card accounts (receipt management and charge reconciliation).

8) Purchase and maintain supplies.

9) Assist departments with recruiting efforts by maintaining records and sending form letters to prospective students.

10) Update college calendar for departmental events.

11) Compose and edit email correspondence and other office receptionist duties.

12) Establish and maintain department records, and databases.

13) Coordinate materials for Scholarship Days, update hallway award displays.

14) Perform other related duties as assigned.

Other Duties and Responsibilities (approximately 25% of workload):

15) Facilitate department event planning and execution.

16) Schedule events via Astra Scheduling. Update college calendar for departmental events.

17) Assist department in maintaining databases of assessment information.

18) Perform other duties as assigned.

Supervision:

Clear performance expectations, calendar, and standards are set for the employee, requiring the use of a wide range of procedures. The employee plans and arranges his/her own work and refers only unusual cases to the supervisor.

Qualifications:

Minimum two years clerical experience and/or training; excellent working knowledge of word processing and spreadsheet software; excellent writing and verbal communication skills. Prefer prior experience in an academic setting and prior supervisory experience. Bachelor’s degree preferred.

Application Procedure:

Please upload the following by selecting https://www.wartburg.edu/hr/positions/ : 1) resume 2) a letter of interest including a statement regarding qualities within the context of the Wartburg College mission 3) contact information for three references. See www.wartburg.edu for further information about the college and the city of Waverly. Screening begins immediately and continues until position is filled.