Program Officer

Posted: 03/27/2024

Program Officer Position Description
The R.J. McElroy Trust seeks a highly organized and driven Program Officer to support the grant making, community leadership and administrative functions of the McElroy Trust. This position is full-time equivalent at 32 hours per week.
Primary responsibilities:
Grantmaking activities:

  • Provide exceptional customer service to our grantees and applicants throughout the request process. Assist applicants with missing elements of applications.
  • Prepare grant docket for Trustee meetings. Provide grant request analysis to Trustees.
  • Record Trustee decisions in our online Grants Management System, Foundant. 
  • Document and update grantmaking practices for training of staff/ Trustees.
  • Support a portfolio of grantees in the execution of their work, including problem solving and site visits.
  • Provide a public face for the McElroy Trust with grantees and applicants, as called upon.
Support Trust programs
  • Assist with implementation of the Fellowship and World’s Greatest Spring Break for Kids programs.
  • Support and maintain the Youth Emergency & Opportunity Fund, including developing relationships with school leaders.
  • Support the programmatic activities of the Gold Star Program in partnership with the Gold Star Coordinator.
  • Implement promotional activities for programs as needed.
Story-telling and assistance in community leadership
  • Remain current on emerging issues and trends in philanthropy, the nonprofit community and specific areas relevant to the McElroy Trust.
  • Regularly develop and share stories via the Trust’s communication vehicles, including website and social media.
  • As assigned by the Executive Director, represent the Trust at meetings, events and in coalition work.
  • Support the development of strategic partnerships and initiatives in alignment with the McElroy Trust.
Supports Executive Director, Board of Trustees and McElroy Trust with core administrative functions.
  • Process payments and review financial documentation for accuracy.
  • Assist in preparing board and community meetings.
  • Assist in maintaining records of the Trust.
  • Maintain the Trust’s physical office and operations.
  • Other duties as assigned.
Personal qualities/ skills the Program Officer should demonstrate:
  • High level of integrity and confidentiality, both personal and professional.
  • Proficiency with Microsoft Office suite.
  • Ability to gain proficiency with our grant management software, Foundant and our website, Squarespace.
  • Organized, motivated self-starter; ability to work independently.
  • Experience in building relationships to move the Trust’s work forward.
  • Excellent interpersonal skills to include communication with active listening and balancing divergent views, dependability and professionalism, among others.
  • Must have and maintain a U.S. state driver’s license.
  • Previous nonprofit or foundation experience preferred.
  • Bachelor’s degree preferred.
Salary: The position is 32 hours/ week with an annual salary of $49,000 - $55,000, commensurate with experience.
To Apply: Send resume, cover letter and three references to Megan McKenzie ( or mail to 114 E. 4th St. Suite 300, Waterloo, IA 50703 by April 17th, 2024.
To learn more about the R.J. McElroy Trust, visit our website:

Type of Employment: Full-Time