Secretary III, Continuing Education & Special Programs

Posted: 05/24/2023

Position Basics
Position Title: Secretary III                         
Job Category: Merit Clerical                       
Type of Position: Probationary
Full Consideration Date: Wednesday, June 7, 2023  
Advertising Started on: Wednesday, May 24, 2023
Hiring Department: Continuing Education & Special Programs
Department: Continuing Education & Special Programs
Salary: $19.72/hr. - $19.72/hr
Pay Grade: AFSCME.11

Position Details
Percent of Time/Week: 100%  
Service Schedule: Merit 12 Months
Position Description: Under general supervision, performs secretarial work for the Online & Distance Education (ODE) and Individual Studies units; provides support for distance education students and faculty; serves as an enrollment contact for degree programs and distance courses; schedules distance education courses via the SIS; prepares PAFs and offer letters; monitors enrollments and completions for assigned degree programs; prepares and routes Memorandum of Agreements (MOAs) to faculty and department heads for approval; supports Associate Director with financial transactions and account reconciliation; prepares and compiles data to help inform operational decisions and procedures; coordinates daily outreach to students as part of the division's strategic promotional efforts; assists with the recruitment of distance students through UNI's Client Management System (CRM), including non-routine correspondence; assists with specialized projects and event planning; supports the overall efforts of the Individual Studies unit, including Guided Independent Study (GIS) and National Student Exchange (NSE); and performs other duties as assigned. This is a first shift position with a work schedule of Monday - Friday, 8:00 am to 4:30 pm.

Required Qualifications: Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to four years of full-time employment and includes the use of word processing.

Preferred Qualifications: Preference will be given to candidates with a bachelor's degree; excellent organizational and time management skills; excellent written and oral communication skills; strong attention to detail; ability to prioritize multiple tasks; ability to keep accurate records; strong computer skills; and knowledge of business and financial processes.

UNI actively seeks to enhance diversity and is an Equal Opportunity/Affirmative Action employer. The University encourages applications from persons of color, women, individuals living with disabilities, and veterans. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, ethnicity, gender identity, genetic information, marital status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, veteran or military status, or any other basis protected by federal and/or state law.

Criminal Background Check Required

Type of Employment: Full-Time