Registrar Support Specialist – Registration & Records

Function of Position:
This is a fulltime 12-month position, responsible to the Registrar for maintaining academic records; for providing information to faculty, staff, and students; for providing office support; and for supervising student staff.
 
Principal Duties and Responsibilities:
1. Maintain academic records. (30%)

• Maintain academic records of alumni, current, and incoming students by utilizing document management software (Image Now)
• Coordinate the processing of internal and external documents and data entry in the student information system.
• Track and process college transcripts

• Provide initial customer service contact for students, faculty, staff, and visitors
• Assist with online and onsite course registration for all students
• Oversee the processing of transcript requests and create related reports
• Support the Registrar’s Office communications plans
• Process grades and credits earned as required for courses, special examinations, and transfer credits
• Manage student advisor assignments and distribute advising information as appropriate.
• Maintain academic deadlines and calendar information for the campus community

• Schedule classrooms and maintain classroom assignments utilizing scheduling software
• Monitor receipt and distribution of college transcripts; assist in tracking transfer equivalencies
• Process class roster verifications each term  
• Maintain inventory of office and diploma supplies; update forms in appropriate formats. 
• Maintain front office appearance and organize for efficiency.
• Assist with special registration and graduation events including commencement preparation

• Train, supervise and schedule student staff
• Maintain student staff training manual.