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Administrative Assistant

Posted: 01/19/2023

We are looking for a motivated and detail oriented Administrative Assistant to support our sales department. You will be responsible for processing car deals, tracking commissions, answering phones, and various administrative duties. The ideal candidate should be an outstanding communicator capable of providing clear information in both verbal and written forms.

Full-Time Benefits

  • Health insurance with multiple plan options
  • Health savings account (HSA)
  • Dental insurance
  • 401(k) with company match
  • Long-term and short-term disability
  • Life insurance
  • Flex spending account
  • Paid time off
  • Consistent Monday-Friday schedule
  • Paid holidays
  • Paid training
  • Competitive pay
  • Company clothing allowance
  • Employee discounts on new and preowned vehicle purchases, parts, and service
  • State-of-the-art, brand-new facilities
  • Separate employee breakroom with kitchen

Responsibilities

  • Processing every new and preowned car deal with the highest standards of accuracy. This includes reviewing the paperwork, entering the data into our accounting software, and reconciling the numbers while paying attention for possible inaccuracies.
  • Tracking and administering the sales commissions on a regular basis.
  • Working with Ford Motor Company to claim and track the factory rebates and incentives.
  • Answering incoming phone calls in a prompt, polite, and professional manner.
  • General administrative support services as needed – typing, mailing/shipping, scanning filing, data entry and other clerical work, proofreading, scheduling, ordering supplies.
  • Maintain a clean, organized, and professional working environment.
  • Generate pride and commitment within the dealership that creates a team atmosphere both within the sales department and across other departments.

Qualifications

  • Organized with excellent attention to detail
  • Strong focus on quality and customer satisfaction
  • Solid written and verbal communication skills
  • Able to analyze and process information
  • Able to work independently and effectively work with a team
  • Able to be resourceful and proactive in dealing with issues that may arise
  • Able to organize, multi-task, prioritize and work under pressure
  • Valid driver’s license and clean driving record
  • Must pass background check

We are a family owned and operated Ford automotive dealership in Hudson, Iowa, (just outside of Waterloo/Cedar Falls) that has been serving the Cedar Valley for over 35 years. We believe our employees are the fuel that drives our business, so we treat each person like a valuable part of the team. Each team member can take advantage of our ongoing training programs, advancement opportunities and progressive culture.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Type of Employment: Full-Time

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